Payroll Processing:

• Verify and reconcile payroll data from ESC for processing

• Ensure payroll files are loaded correctly and timeously onto the banking system.

• Upload, reconcile & administer non-recurring payments (e.g., travel claims, Life benefit claims, commission, etc)

• Balance non-recurring payroll elements.

• Obtain third party payments according to payroll schedules, reconcile and to ensure timeous payments.

• Identified variances to be calculated and submitted to supervisors for approval before processing

• File all payroll related documentation for audit purposes

• Run oracle payslip process within agreed SLA: can take out, not relevant anymore

General Ledger

• Reconcile clearing control accounts for all salary related accounts in the GL

• Ensure payroll related items are accurately allocated in the GL

• Prepare and upload journals into the GL

• Identify and resolve misallocations and take necessary steps to rectify accordingly

• Keep an audit trail of all transactions relating to payrolls and GL

Customer Satisfaction / Customer Service

• Resolve queries timeously by drawing information requested by the customer from the system

• Escalate queries timeously if unable to resolve

• Prepare ad hoc reports on request by extracting of data from the system

• Prepare monthly, quarterly and annual ad hoc reports on request
  

Compliance and Quality Control

• Adhere to payroll and payment related deadlines and ensure all EFT’s are authorised timeously

• Ensure that internal controls and PPP’s are complied with

• Identify risks and escalate to supervisors

• Identify processes and procedures where the quality of work may be improved

• Recognise and follow up on business needs identified

• Ensure the accuracy of data captured onto the system

• Work consistently according to standards of accuracy, deadlines and formats

Personal Growth and Development

• Constant engagement with fellow team members to share knowledge

• Ongoing systems and legislation training